Inputting hand-keyed preliminary data records

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  1. Make every effort not to create a duplicate Preliminary Data record. Search at least by ISBN/UPC and title, across all libraries, before hand-keying a Preliminary Data record.
  2. From the Shortcut Bar, select New > Bibliographic Record > Existing Template and use a template for the format being added.
  3. Enter the following if known. (Some may be included in the template.) Other fields are optional.
008
Include Date 1 and any other elements necessary to display the correct TOM.
007
For AV materials, include any elements necessary to display the correct TOM.
020 ISBN
022 ISSN
024 UPC
028 Publisher number
037 Stock number
099
PRELIMINARY DATA
1XX Author
Use the "Check Headings" tool or LC Name Authority File to check for an authorized form of the name.
245 Title
If the title begins with an article or similar word, adjust the second indicator accordingly.
250 Edition
e.g. Abridged, Rental, PS4
264 Publisher and Publication Date
Subfields b and c. If no publication date is indicated, use the current year.
300
Optional unless needed to distinguish versions (e.g. 12 audio discs vs. 14 audio discs)
344
Subfields a and b recommended for vinyl records
347
Subfield b for digital AV (e.g. CD audio, DVD video, Blu-ray, Playaway audio)
500
Midwest Tape lists titles for purchase that are still running in the theaters and/or are a long way away from being ready for library use. For these, add the following note:
500  This is a Coming Soon Title from Midwest Tape.  As such, this preliminary record does not have any identifying numbers such as OCLC number, UPC, or ISBN.