Difference between revisions of "Contents notes"

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[[Category:Notes]]
Contents notes are optional for works with more than 100 titles. You are encouraged to enhance contents notes.
[[Category:Local practices]]
[[Category:National practices]]
'''Contents notes''' (field 505) provide additional access to individual works in collections, such as to individual short stories in books or to individual songs in sound recordings. Catalogers are recommended, but not required, to use enhanced contents notes. See [http://www.oclc.org/bibformats/en/5xx/505.shtm Bibliographic Standards and Formats] for examples.  If you are adding or enhancing a contents note in the CCS database, it is also good practice to do the same with the OCLC record in Connexion, to benefit users internationally. OCLC users with Full cataloging authorization are able to do this without Enhance authorization.
==Rules==
<ol style="list-style-type:upper-alpha; font-weight:bold;">
<li>Contents notes are required (across all formats) for the following:</li>
  <ol style="font-weight: normal;">
  <li>Short stories</li>
  <li>Plays</li>
  <li>Literary collections (two or more forms of literature)</li>
  <li>Fairy tales</li>
  <li>Songs</li>
  <li>Supreme Court cases</li>
  <li>Collective biographies</li>
  </ol>
<li>Contents notes are not required for the following:</li>
  <ol style="font-weight: normal;">
  <li>Poetry</li>
  <li>Speeches ''(EXCEPTION: Representative American Speeches)''</li>
  <li>Essays ''(EXCEPTION: Best American Essays)''</li>
  <li>Excerpts</li>
  <li>Complete works</li>
  <li>Myths</li>
  <li>Fake-books (Type of score)</li>
  <li>Encyclopedic reference works</li>
  <li>Miscellaneous writings— quotations, letters, anecdotes</li>
  <li>Chapter headings</li>
  </ol>
</ol>


==Special considerations==
;Contents notes are required for the following:
Complete contents notes (first indicator "0") are required for works containing 100 or fewer titles, but are optional for works with more than 100 titles.
*Short stories
*Plays
*Literary collections (two or more forms of literature)
*Fairy tales
*Songs
*Supreme Court cases
*Collective biographies


Serial titles new to the CCS database that:
;Contents notes are not required for the following:
* Fall into category A or the exceptions to category B, and
*Poetry
* Have 100 or fewer items per volume to list in a contents note, and
*Speeches ''(EXCEPTION: Representative American Speeches)'' 
* Are published less often than quarterly
*Essays ''(EXCEPTION: Best American Essays)'' 
should be cataloged as monographs with contents notes. Changed serial titles requiring new records in the CCS database are considered "new" titles. Imported records must comply with these guidelines.
*Excerpts
*Complete works
*Myths
*Fake-books 
*Encyclopedic reference works
*Miscellaneous writings— quotations, letters, anecdotes
*Chapter headings


==Indexing==
Basic contents notes are indexed only in the general keyword index.


Enhanced contents notes are indexed in both the general keyword index and in the appropriate specific keyword indexes: &Dagger;t in the title keyword index and &Dagger;r in the author keyword index.
[[Category:Notes]]
[[Category:Local practices]]
[[Category:National practices]]

Revision as of 15:50, 17 February 2017

Contents notes are optional for works with more than 100 titles. You are encouraged to enhance contents notes.

Contents notes are required for the following
  • Short stories
  • Plays
  • Literary collections (two or more forms of literature)
  • Fairy tales
  • Songs
  • Supreme Court cases
  • Collective biographies
Contents notes are not required for the following
  • Poetry
  • Speeches (EXCEPTION: Representative American Speeches)
  • Essays (EXCEPTION: Best American Essays)
  • Excerpts
  • Complete works
  • Myths
  • Fake-books
  • Encyclopedic reference works
  • Miscellaneous writings— quotations, letters, anecdotes
  • Chapter headings
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