Difference between revisions of "Creating new authority records"

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m (Creating new local authority records moved to Creating new authority records: Page is mostly about national authority records, not local records)
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[[Category:Authority control]]
[[Category:Authority control]]
[[Category:Using WorkFlows]]
[[Category:Using WorkFlows]]
''...Or what to do if a name heading is not in the national authority file''
'''Creating a new authority record''' may be necessary when a needed heading is not in either the local or national authority files.


The Library of Congress has authorized the Authorities Librarian (and a few other catalogers at CCS libraries) to input new authority records into OCLC and edit existing ones, through their NACO program. Names (either personal or corporate), series, and uniform titles are all eligible to be added.
==Name and title headings==
Through their NACO program, the Library of Congress has authorized the Authorities Librarian (and a few catalogers at CCS member libraries) to input new authority records into the national authority file and edit existing records. Names (either personal or corporate), series, and uniform titles are all eligible to be added.


For headings that are not in OCLC and that you want to be put into the national authority file, there are 2 primary ways to notify the Authorities Librarian.  
There are 2 primary ways to notify the Authorities Librarian regarding headings that are not in the national authority file that you want to be created there.


# Email the heading with any background information that might be needed (such as a link to the Internet Movie Database or All Music guide).  
# Email the heading with any background information that might be needed (such as a link to the Internet Movie Database or All Music guide).  
# Send a photocopy of the matter in question (include photocopies of the author's biography, title page or verso)  
# Send a photocopy of the matter in question (include photocopies of the author's biography, title page, title page verso, series title page, or any other such matter from the item in hand needed to show the form of and warrant for the name or title).


The authority record will be input, and then added to the national authority file. You will be notified when your authority record has been added to OCLC and exported to our computer system.  
The Authorities Librarian will create the authority record and add it to the national authority file. You will be notified when your authority record has been added to OCLC and exported to our computer system.  


For subject headings that are needed on the national level, those can also be sent to the Authorities Librarian (with accompanying information). The Authorities Librarian will forward this information to the Library of Congress for their approval (hopefully).  
==Subject headings==
Subject headings that are needed on the national level can also be sent to the Authorities Librarian, with accompanying information. The Authorities Librarian will forward this information to the Library of Congress for discussion and (hopefully)approval.  


==Loading new authority records==
==Loading new authority records==
'''(Only catalogers who have successfully completed LC NACO training are allowed to import authority records to our system.  Ask the CCS Authorities librarian for details.)'''
Only catalogers who have successfully completed LC NACO training are allowed to import authority records to our system.  Ask the CCS Authorities librarian for details.

Revision as of 15:23, 11 September 2009

The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted.
Please use these rules. Please send any feedback to SCRAP.

Creating a new authority record may be necessary when a needed heading is not in either the local or national authority files.

Name and title headings

Through their NACO program, the Library of Congress has authorized the Authorities Librarian (and a few catalogers at CCS member libraries) to input new authority records into the national authority file and edit existing records. Names (either personal or corporate), series, and uniform titles are all eligible to be added.

There are 2 primary ways to notify the Authorities Librarian regarding headings that are not in the national authority file that you want to be created there.

  1. Email the heading with any background information that might be needed (such as a link to the Internet Movie Database or All Music guide).
  2. Send a photocopy of the matter in question (include photocopies of the author's biography, title page, title page verso, series title page, or any other such matter from the item in hand needed to show the form of and warrant for the name or title).

The Authorities Librarian will create the authority record and add it to the national authority file. You will be notified when your authority record has been added to OCLC and exported to our computer system.

Subject headings

Subject headings that are needed on the national level can also be sent to the Authorities Librarian, with accompanying information. The Authorities Librarian will forward this information to the Library of Congress for discussion and (hopefully)approval.

Loading new authority records

Only catalogers who have successfully completed LC NACO training are allowed to import authority records to our system. Ask the CCS Authorities librarian for details.

Retrieved from "https://www.ccslib.org/Catalogers/index.php?title=Creating_new_authority_records&oldid=995"