Difference between revisions of "Creating new authority records"
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[[Category: | [[Category:National practices]] | ||
[[Category:Procedures]] | |||
When a needed heading (authorized access point, or AAP) is not in either the CCS or national authority files, it may be necessary to '''create a new authority record'''. See [https://ccsliborg.sharepoint.com/:b:/s/CCSTraining/ET7wTT0PYrhIsazP07zkRawBah-Ln4ckxntBNGCWqlldJg?e=pTuZr8 Authority Control in the CCS Database] for more information. | |||
==Name and title headings== | |||
Through their [https://www.loc.gov/aba/pcc/naco/ NACO program], the Library of Congress has authorized the Data Services Librarian (and CCS catalogers who have been trained by NACO) to input new authority records into the national authority file and edit existing records. Names (either personal or corporate), series, and uniform titles are all eligible to be added. | |||
Contact the Data Services Librarian regarding headings that are not in the national authority file that you want to be created there, by adding a help ticket. | |||
# Include any background information that might be needed (such as a link to IMDb or AllMusic). | |||
# Include relevant portions of the item (author's biography, title page, title page verso, series title page, or any other such matter from the item in hand needed to show the form of and warrant for the name or title). | |||
The Data Services Librarian will then create the national authority record. You will be notified when the record has been added to OCLC and exported to the CCS database. | |||
==Subject headings== | |||
Subject headings that are needed on the national level can also be sent to the Data Services Librarian, with accompanying information. This information will be forwarded to the Library of Congress for discussion and (hopefully) approval. | |||
==Loading new authority records== | ==Loading new authority records== | ||
Only catalogers who have successfully completed LC NACO training are allowed to import authority records to our system. Ask the CCS Data Services Librarian for details. | |||
Latest revision as of 19:09, 13 August 2020
When a needed heading (authorized access point, or AAP) is not in either the CCS or national authority files, it may be necessary to create a new authority record. See Authority Control in the CCS Database for more information.
Name and title headings
Through their NACO program, the Library of Congress has authorized the Data Services Librarian (and CCS catalogers who have been trained by NACO) to input new authority records into the national authority file and edit existing records. Names (either personal or corporate), series, and uniform titles are all eligible to be added.
Contact the Data Services Librarian regarding headings that are not in the national authority file that you want to be created there, by adding a help ticket.
- Include any background information that might be needed (such as a link to IMDb or AllMusic).
- Include relevant portions of the item (author's biography, title page, title page verso, series title page, or any other such matter from the item in hand needed to show the form of and warrant for the name or title).
The Data Services Librarian will then create the national authority record. You will be notified when the record has been added to OCLC and exported to the CCS database.
Subject headings
Subject headings that are needed on the national level can also be sent to the Data Services Librarian, with accompanying information. This information will be forwarded to the Library of Congress for discussion and (hopefully) approval.
Loading new authority records
Only catalogers who have successfully completed LC NACO training are allowed to import authority records to our system. Ask the CCS Data Services Librarian for details.