Difference between revisions of "Inputting hand-keyed preliminary data records"
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[[Category:Preliminary data records]] | [[Category:Preliminary data records]] | ||
[[Category: | [[Category:Procedures]] | ||
# | [[Category:Polaris specific topics]] | ||
# From the | # Make every effort not to create a duplicate [[Preliminary data records|Preliminary Data record]]. Search at least by ISBN/UPC and title, across all libraries, before hand-keying a Preliminary Data record. | ||
# | # From the Shortcut Bar, select New > Bibliographic Record > Existing Template and use a template for the format being added. | ||
# Enter the following if known. (Some may be included in the template.) Other fields are optional. | |||
::; 008 | |||
::: Include Date 1 and any other elements necessary to display the correct [[Guidelines for Use of TOMs|TOM]]. | |||
::; 007 | |||
::: For AV materials, include any elements necessary to display the correct TOM. | |||
::; 020 ISBN | ::; 020 ISBN | ||
::; 022 ISSN | ::; 022 ISSN | ||
:: | |||
::; 028 Publisher | ::; 024 UPC | ||
::; 028 Publisher number | |||
::; 037 Stock number | ::; 037 Stock number | ||
::; | ::; 099 | ||
::: | ::: PRELIMINARY DATA | ||
::; | |||
::: | ::; 1XX Author | ||
::: Use the "Check Headings" tool or LC Name Authority File to check for an authorized form of the name. | |||
::; 245 Title | ::; 245 Title | ||
::: | ::: If the title begins with an article or similar word, adjust the second indicator accordingly. | ||
::; 250 Edition | ::; 250 Edition | ||
::: | ::: e.g. Abridged, Rental, PS4 | ||
::; 264 Publisher and Publication Date | |||
::: Subfields b and c. If no publication date is indicated, use the current year. | |||
::; | |||
::: | ::; 300 | ||
::; 300 | ::: Optional unless needed to distinguish versions (e.g. 12 audio discs vs. 14 audio discs) | ||
::: | |||
::; | ::; 344 | ||
::: | ::: Subfields a and b recommended for vinyl records | ||
::; 347 | |||
::: Subfield b for digital AV (e.g. CD audio, DVD video, Blu-ray, Playaway audio) | |||
::; 500 | |||
::: Midwest Tape lists titles for purchase that are still running in the theaters and/or are a long way away from being ready for library use. For these, add the following note: | |||
{{example|indent=3|text=500 This is a Coming Soon Title from Midwest Tape. As such, this preliminary record does not have any identifying numbers such as OCLC number, UPC, or ISBN.}} |
Latest revision as of 17:08, 15 November 2018
- Make every effort not to create a duplicate Preliminary Data record. Search at least by ISBN/UPC and title, across all libraries, before hand-keying a Preliminary Data record.
- From the Shortcut Bar, select New > Bibliographic Record > Existing Template and use a template for the format being added.
- Enter the following if known. (Some may be included in the template.) Other fields are optional.
- 008
- Include Date 1 and any other elements necessary to display the correct TOM.
- 007
- For AV materials, include any elements necessary to display the correct TOM.
- 020 ISBN
- 022 ISSN
- 024 UPC
- 028 Publisher number
- 037 Stock number
- 099
- PRELIMINARY DATA
- 1XX Author
- Use the "Check Headings" tool or LC Name Authority File to check for an authorized form of the name.
- 245 Title
- If the title begins with an article or similar word, adjust the second indicator accordingly.
- 250 Edition
- e.g. Abridged, Rental, PS4
- 264 Publisher and Publication Date
- Subfields b and c. If no publication date is indicated, use the current year.
- 300
- Optional unless needed to distinguish versions (e.g. 12 audio discs vs. 14 audio discs)
- 344
- Subfields a and b recommended for vinyl records
- 347
- Subfield b for digital AV (e.g. CD audio, DVD video, Blu-ray, Playaway audio)
- 500
- Midwest Tape lists titles for purchase that are still running in the theaters and/or are a long way away from being ready for library use. For these, add the following note:
500 This is a Coming Soon Title from Midwest Tape. As such, this preliminary record does not have any identifying numbers such as OCLC number, UPC, or ISBN.