Difference between revisions of "Preliminary data record"

From CCS Cataloging Manual
Jump to navigation Jump to search
m
Line 15: Line 15:
Date cataloged=NEVER
Date cataloged=NEVER
049  JEDA  
049  JEDA  
999 PRELIMINARY DATA}}
099 PRELIMINARY DATA}}


The 049 field may contain a specific library code, some older fully cataloged records still say JEDA or have no 049 field at all.
The 049 field may contain a specific library code, some older fully cataloged records still say JEDA or have no 049 field at all.


The 999 may be replaced with <code>099  VENDOR PRELIMINARY DATA RECORD</code> when the preliminary record was obtained from a vendor such as Baker & Taylor rather than being hand-keyed or imported from OCLC.  (Vendor preliminary data records must always be overlaid with a new record from OCLC when the item is cataloged.)
The 099 may be replaced with <code>099  VENDOR PRELIMINARY DATA RECORD</code> when the preliminary record was obtained from a vendor such as Baker & Taylor rather than being hand-keyed or imported from OCLC.  (Vendor preliminary data records must always be overlaid with a new record from OCLC when the item is cataloged.)


Items attached to these records can circulate only under either of the following circumstances:
Items attached to these records can circulate only under either of the following circumstances:
# The record contains <code>999</code> with an indication of intent to upgrade to full MARC (e.g., <code>xxxmarc 20080430</code>)
# The record contains <code>099</code> with an indication of intent to upgrade to full MARC (e.g., <code>xxxmarc 20080430</code>)
# The item is to be checked out to an in-house user (e.g., Technical Services, Cataloging)
# The item is to be checked out to an in-house user (e.g., Technical Services, Cataloging)
   
   
Preliminary data records also help CCS libraries maximize the benefits of cooperative cataloging within the consortium.  A library's symbol in the 999 field of a preliminary data record identifies the library that will take responsibility for providing a final bibliographic record that meets CCS standards.
Preliminary data records also help CCS libraries maximize the benefits of cooperative cataloging within the consortium.  A library's symbol in the 099 field of a preliminary data record identifies the library that will take responsibility for providing a final bibliographic record that meets CCS standards.


==See also==
==See also==

Revision as of 21:37, 10 February 2016


Preliminary data records (PDRs), are either hand-keyed brief MARC records or imported OCLC records that have not been locally edited by a CCS cataloger. These records often contain incomplete bibliographic data (ISBN, Publisher’s number, title, author, edition, publisher, date, etc.) that may be later found to be incorrect. Even if the data is completely accurate, a record is considered preliminary in the local database until a CCS cataloger has reviewed and verified the record and compared its access points with the item in hand.

Preliminary data records are entered into the CCS database in one of the following ways:

  1. Records are hand-keyed directly into the database.
  2. Records are imported electronically from OCLC using Connexion.
  3. Records are imported electronically from OCLC using SmartPort.

Libraries are encouraged to use OCLC numbers in preliminary data records whenever possible.[1]

Three fields indicate a record is still preliminary:

Date cataloged=NEVER
049  JEDA 
099  PRELIMINARY DATA

The 049 field may contain a specific library code, some older fully cataloged records still say JEDA or have no 049 field at all.

The 099 may be replaced with 099 VENDOR PRELIMINARY DATA RECORD when the preliminary record was obtained from a vendor such as Baker & Taylor rather than being hand-keyed or imported from OCLC. (Vendor preliminary data records must always be overlaid with a new record from OCLC when the item is cataloged.)

Items attached to these records can circulate only under either of the following circumstances:

  1. The record contains 099 with an indication of intent to upgrade to full MARC (e.g., xxxmarc 20080430)
  2. The item is to be checked out to an in-house user (e.g., Technical Services, Cataloging)

Preliminary data records also help CCS libraries maximize the benefits of cooperative cataloging within the consortium. A library's symbol in the 099 field of a preliminary data record identifies the library that will take responsibility for providing a final bibliographic record that meets CCS standards.

See also

Identifying preliminary data records

References