Difference between revisions of "Test preparation books with accompanying media"

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[[Category:Local practices]]
[[Category:Books]]
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[[Category:Call numbers]]
'''Test preparation books''' are increasingly being issued with varying forms of accompanying material, such as CD-ROMs. Sometimes separate bibliographic records exist on OCLC for the book alone, the book with CD-ROM, and other book/accompanying material combinations. More often, one bibliographic record describes the book and its varying accompanying materials. Some sample titles of this sort of material are: ''Master the GRE CAT'' and ''The unofficial guide to the ACT''.
 
For test preparation books, variations in significant accompanying material alone does not always warrant a new bibliographic record in CCS.
 
==Monographic records==
If an item is cataloged on a monographic record and is published both with and without an accompanying CD or CD-ROM, both versions can go on the same record.<ref name="scrapmin200903">[http://www.ccs.nsls.lib.il.us/ccs/minutes/scrap/2007/2007-02-03.PDF SCRAP minutes, Feb/Mar 2007]</ref>  When this is done, [[call number analytic|call number analtyics]] must be added to every item to indicate which version each library owns.
 
Describe any variations in accompanying material in an existing record, using a note:
{{example|text=
500 Issued in book-only and book+CD versions.}}
 
Transcribe ISBNs for the accompanying material if applicable. Additional differences besides accompanying material may warrant a new record, depending on the circumstances.
 
==Serial records==
===Simultaneous versions===
If an item is cataloged on a serial record and it is simultaneously published both with and without an accompanying CD or CD-ROM in the same year, there should be two serial records in the CCS database: one for the version with accompanying material, and one for the version without any accompanying material.<ref name="scrapmin200903" /> Since the different versions are on separate records, it is not necessary to mention the accompanying material in the [[call number analytic|call number analytics]].
 
'''Examples'''<br>
No accompanying material
{{example|text=
001    ocm44846935
130 0  Cracking the GMAT (New York, N.Y. : 2000)
245 10 Cracking the GMAT /{{subfield|c}}the Princeton Review.
300    New York, N.Y. :{{subfield|b}}Random House,{{subfield|c}}c2000-
 
''Call numbers''
650.076 GMAT{{subfield|z}}2008
650.076 GMAT{{subfield|z}}2009
}}
 
Accompanying CD-ROM
{{example|text=
001    ocm50671381
245 10 Cracking the GMAT, with practice tests on CD-ROM /{{subfield|c}}the Princeton Review.
300    4 v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm. +{{subfield|e}}4 CD-ROMs.
 
''Call numbers''
650.076 CRA{{subfield|z}}2005
650.076 CRA{{subfield|z}}2006
}}
 
Accompanying DVD
{{example|text=
001    ocm70246685
245 10 Cracking the GMAT, with DVD.
300    v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm. +{{subfield|e}}videodiscs (sd., col. ; 4 3/4 in.)
 
''Call numbers''
650.076 GMA{{subfield|z}}2007
650.076 GMA{{subfield|z}}2009
}}
 
Note that for OCLC standards, if the ''only'' difference between the item in hand and an existing record is accompanying material, a new record should '''not''' be created in most instances.<ref name="bibformats4">[http://www.oclc.org/bibformats/en/input/default.shtm#CHDJFJHA OCLC Bibliographic Formats and Standards, 4 When to input a new record]</ref>. This means that it will sometimes be impossible to have two serial records in the CCS database, in which case follow the instructions for monographs.
 
'''Examples'''
{{example|text=
001    ocm47000043
245 04 The master series LSAT.
300    v :{{subfield|}}bill. ;{{subfield|c}}28 cm.
500    Issued in book-only and book + CD-ROM versions.
 
''Call numbers''
340.076 LSA{{subfield|z}}2005 w/CD-ROM
378.155 MA pb{{subfield|z}}2005
}}
 
{{example|text=
001    ocm43712938
020    0743265432 (2006 book)
020    0743265440 (2006 w/CD-ROM)
245 00 GRE exam /{{subfield|c}}by the staff of Kaplan Educational Centers.
300    v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm.
500    Some issues contain CD-ROMs.
 
''Call numbers''
378.1662 G786ka{{subfield|z}}2006
378.1664 GRE{{subfield|z}}2006 w/CD-ROM
}}
 
===Not simultaneous versions===
If an item is cataloged on a serial record and it is published both with an accompanying CD or CD-ROM some years and with no accompanying material other years, all versions may go on the same serial record, with notes about which editions had a CD-ROM.<ref name="scrapmin200903" /> Since all copies of each edition are the same, it is not necessary to mention the accompanying material in the call number analytics.
 
'''Example'''
{{example|text=
001    ocm44741029
245 10 Master the GRE CAT.
300    4 v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm. +{{subfield|e}}computer optical discs (4 3/4 in.).
500    Some volumes issued without CD-ROM.
 
''Call numbers''
378.1664 GRE Arco{{subfield|z}}2003
378.1664 GRE Arco{{subfield|z}}2004
}}
 
==Lost parts==
It is helpful to update the call number analytics, when necessary, as accompanying material changes (e.g. is lost, broken, or stolen). It can also be helpful to explain the change in a Public or Staff note field. Providing specific information regarding accompanying material in the item/copy records facilitates interlibrary loan requests and provides helpful information for patrons and staff.<ref name="catmin200108">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2001/catmin0108.doc Catalogers' minutes, August 1, 2001]</ref>
 
==References==
<references />

Latest revision as of 16:25, 14 April 2017

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