Difference between revisions of "Test preparation books with accompanying media"

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[[Category:Serials]]
[[Category:Serials]]
[[Category:Call numbers]]
[[Category:Call numbers]]
'''Test preparation books''' are increasingly being issued with varying forms of accompanying material, such as CD-ROMs. Sometimes separate bibliographic records exist on OCLC for the book alone, the book with CD-ROM, and other book/accompanying material combinations. More often, one bibliographic record describes the book and its varying accompanying materials. Some sample titles are: ''Master the GRE CAT'' and ''The unofficial guide to the ACT''.
'''Test preparation books''' are increasingly being issued with varying forms of accompanying material, such as CD-ROMs. Sometimes separate bibliographic records exist on OCLC for the book alone, the book with CD-ROM, and other book/accompanying material combinations. More often, one bibliographic record describes the book and its varying accompanying materials. Some sample titles of this sort of material are: ''Master the GRE CAT'' and ''The unofficial guide to the ACT''.


Variations in accompanying material for test preparation books, alone, should not warrant a new bibliographic record in CCS.
For test preparation books, variations in significant accompanying material alone does not always warrant a new bibliographic record in CCS.
 
==Monographic records==
If an item is cataloged on a monographic record and is published both with and without an accompanying CD or CD-ROM, both versions can go on the same record.<ref name="scrapmin200903">[http://www.ccs.nsls.lib.il.us/ccs/minutes/scrap/2007/2007-02-03.PDF SCRAP minutes, Feb/Mar 2007]</ref>
 
[[Call number analytic|Call number analtyics]] must be added to every item to indicate which version each library owns.


Describe any variations in accompanying material in an existing record, using a note:
Describe any variations in accompanying material in an existing record, using a note:
Line 14: Line 19:
Transcribe ISBNs for the accompanying material if applicable. Additional differences besides accompanying material may warrant a new record, depending on the circumstances.
Transcribe ISBNs for the accompanying material if applicable. Additional differences besides accompanying material may warrant a new record, depending on the circumstances.


If there is no bibliographic record in CCS, use an OCLC record which best describes the item in hand. If no OCLC record exists, consult the [[:Category:Serials|Serials]] section, AACR2, LCRI, etc. to determine whether the item should be entered as a monograph or a serial and then create a new record on OCLC. The aforementioned section of this manual also discusses how to proceed if a monograph or a serial record, or both, exists in OCLC. Note that for OCLC standards, if the only difference between the item in hand and an existing record is accompanying material, a new record should '''not''' be created in most instances. Consult [http://www.oclc.org/bibformats/ OCLC Bibliographic Formats and Standards] for further information.
==Serial records==
===Simultaneous versions===
If an item is cataloged on a serial record and it is simultaneously published both with and without an accompanying CD or CD-ROM in the same year, there should be two serial records in the CCS database: one for the version with accompanying material, and one for the version without any accompanying material.<ref name="scrapmin200903" /> Since the different versions are on separate records, it is not necessary to mention the accompanying material in the call number analytics.
 
'''Examples'''<br>
No accompanying material
{{example|text=
001    ocm44846935
130 0  Cracking the GMAT (New York, N.Y. : 2000)
245 10 Cracking the GMAT /{{subfield|c}}the Princeton Review.
300    New York, N.Y. :{{subfield|b}}Random House,{{subfield|c}}c2000-
 
''Call numbers''
650.076 GMAT{{subfield|z}}2008
650.076 GMAT{{subfield|z}}2009
}}
 
Accompanying CD-ROM
{{example|text=
001    ocm50671381
245 10 Cracking the GMAT, with practice tests on CD-ROM /{{subfield|c}}the Princeton Review.
300    4 v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm. +{{subfield|e}}4 CD-ROMs.
 
''Call numbers''
650.076 CRA{{subfield|z}}2005
650.076 CRA{{subfield|z}}2006
}}
 
Accompanying DVD
{{example|text=
001    ocm70246685
245 10 Cracking the GMAT, with DVD.
300    v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm. +{{subfield|e}}videodiscs (sd., col. ; 4 3/4 in.)
 
''Call numbers''
650.076 GMA{{subfield|z}}2007
650.076 GMA{{subfield|z}}2009
}}
 
Note that for OCLC standards, if the ''only'' difference between the item in hand and an existing record is accompanying material, a new record should '''not''' be created in most instances.<ref name="bibformats4">[http://www.oclc.org/bibformats/en/input/default.shtm#CHDJFJHA OCLC Bibliographic Formats and Standards, 4 When to input a new record]</ref>. This means that it will sometimes be impossible to have two serial records in the CCS database, in which case follow the instructions for monographs.
 
'''Example'''
{{example|text=
001    ocm56193689
245 10 Peterson's ultimate ACT Assessment tool kit.
300    Lawrenceville, NJ :{{subfield|b}}Thomson/Peterson's,{{subfield|c}}c2004-
500    Vols. may include CD-ROM and/or flash cards.
 
''Call numbers''
378.1664 ACT{{subfield|z}}2007
378.1664 ACT{{subfield|z}}2007 w/CD-ROM
}}


It is suggested, but not required, that libraries designate their copies locally to indicate which accompanying material(s) go with their copies, at the end of call numbers, as follows (Item records cited below are for the title, ''Master the GRE CAT'' [ocm44741029], 2002 volume):
===Not simultaneous versions===
If an item is cataloged on a serial record and it is published both with an accompanying CD or CD-ROM some years and with no accompanying material other years, all versions may go on the same serial record, with notes about which editions had a CD-ROM.<ref name="scrapmin200903" /> Since all copies of each edition are the same, it is not necessary to mention the accompanying material in the call number analytics.


:item for book and CD-ROM: <code>378.1662 G786ma|z2002 w/CD-ROM</code>
'''Example'''
:item for book only: <code>378.1662 G786ma|z2002</code>
{{example|text=
001    ocm44741029
245 10 Master the GRE CAT.
300    4 v. :{{subfield|b}}ill. ;{{subfield|c}}28 cm. +{{subfield|e}}computer optical discs (4 3/4 in.).
500    Some volumes issued without CD-ROM.


It is helpful to update the item records as accompanying material changes (e.g. is lost or stolen). Libraries may receive only the book, or the book with a CD-ROM, or the book with other accompanying material, or any other combination. Providing specific information regarding accompanying material in the item(s)/copies records facilitate interlibrary loan requests and provides helpful information for patrons and staff.<ref>[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2001/catmin0108.doc Catalogers' minutes, August 1, 2001]</ref>
''Call numbers''
378.1664 GRE Arco{{subfield|z}}2003
378.1664 GRE Arco{{subfield|z}}2004
}}


<!-- [still working on this, to see if there were new national rules since 2001. KL] -->
==Lost parts==
It is helpful to update the call number analytics, when necessary, as accompanying material changes (e.g. is lost, broken, or stolen). It can also be helpful to explain the change in a Public or Staff note field. Providing specific information regarding accompanying material in the item/copy records facilitates interlibrary loan requests and provides helpful information for patrons and staff.<ref name="catmin200108">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2001/catmin0108.doc Catalogers' minutes, August 1, 2001]</ref>


==References==
==References==
<references />
<references />

Revision as of 19:49, 18 May 2009

The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted.
Please use these rules. Please send any feedback to SCRAP.

Test preparation books are increasingly being issued with varying forms of accompanying material, such as CD-ROMs. Sometimes separate bibliographic records exist on OCLC for the book alone, the book with CD-ROM, and other book/accompanying material combinations. More often, one bibliographic record describes the book and its varying accompanying materials. Some sample titles of this sort of material are: Master the GRE CAT and The unofficial guide to the ACT.

For test preparation books, variations in significant accompanying material alone does not always warrant a new bibliographic record in CCS.

Monographic records

If an item is cataloged on a monographic record and is published both with and without an accompanying CD or CD-ROM, both versions can go on the same record.[1]

Call number analtyics must be added to every item to indicate which version each library owns.

Describe any variations in accompanying material in an existing record, using a note: 

500 Issued in book-only and book+CD versions.

Transcribe ISBNs for the accompanying material if applicable. Additional differences besides accompanying material may warrant a new record, depending on the circumstances.

Serial records

Simultaneous versions

If an item is cataloged on a serial record and it is simultaneously published both with and without an accompanying CD or CD-ROM in the same year, there should be two serial records in the CCS database: one for the version with accompanying material, and one for the version without any accompanying material.[1] Since the different versions are on separate records, it is not necessary to mention the accompanying material in the call number analytics.

Examples
No accompanying material 

001    ocm44846935
130 0  Cracking the GMAT (New York, N.Y. : 2000)
245 10 Cracking the GMAT /‡cthe Princeton Review.
300    New York, N.Y. :‡bRandom House,‡cc2000-

Call numbers
650.076 GMAT‡z2008
650.076 GMAT‡z2009

Accompanying CD-ROM 

001    ocm50671381
245 10 Cracking the GMAT, with practice tests on CD-ROM /‡cthe Princeton Review.
300    4 v. :‡bill. ;‡c28 cm. +‡e4 CD-ROMs.

Call numbers
650.076 CRA‡z2005
650.076 CRA‡z2006

Accompanying DVD 

001    ocm70246685
245 10 Cracking the GMAT, with DVD.
300    v. :‡bill. ;‡c28 cm. +‡evideodiscs (sd., col. ; 4 3/4 in.)

Call numbers
650.076 GMA‡z2007
650.076 GMA‡z2009

Note that for OCLC standards, if the only difference between the item in hand and an existing record is accompanying material, a new record should not be created in most instances.[2]. This means that it will sometimes be impossible to have two serial records in the CCS database, in which case follow the instructions for monographs.

Example 

001    ocm56193689
245 10 Peterson's ultimate ACT Assessment tool kit.
300    Lawrenceville, NJ :‡bThomson/Peterson's,‡cc2004-
500    Vols. may include CD-ROM and/or flash cards.

Call numbers
378.1664 ACT‡z2007
378.1664 ACT‡z2007 w/CD-ROM

Not simultaneous versions

If an item is cataloged on a serial record and it is published both with an accompanying CD or CD-ROM some years and with no accompanying material other years, all versions may go on the same serial record, with notes about which editions had a CD-ROM.[1] Since all copies of each edition are the same, it is not necessary to mention the accompanying material in the call number analytics.

Example 

001    ocm44741029
245 10 Master the GRE CAT.
300    4 v. :‡bill. ;‡c28 cm. +‡ecomputer optical discs (4 3/4 in.).
500    Some volumes issued without CD-ROM.

Call numbers
378.1664 GRE Arco‡z2003
378.1664 GRE Arco‡z2004

Lost parts

It is helpful to update the call number analytics, when necessary, as accompanying material changes (e.g. is lost, broken, or stolen). It can also be helpful to explain the change in a Public or Staff note field. Providing specific information regarding accompanying material in the item/copy records facilitates interlibrary loan requests and provides helpful information for patrons and staff.[3]

References

  1. ↑ a b c SCRAP minutes, Feb/Mar 2007
  2. ↑ OCLC Bibliographic Formats and Standards, 4 When to input a new record
  3. ↑ Catalogers' minutes, August 1, 2001
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