When to create a new record for cartographic material
| The rules on this page have been approved in concept by the SCRAP committee, but the exact wording is still being adjusted. Please use these rules. Please send any feedback to SCRAP. |
See also the general instructions for when to create a new record.
- For road maps and tourist maps, prefer to use serial map records rather than separate monograph records for each edition or year.
| Major differences: Create a new record | Minor differences: Use an existing record | |
|---|---|---|
| Title, subtitle, or parallel title | A difference in the title, or a difference in the subtitle on the chief source of information | A difference in the subtitle, when neither subtitle is present on the chief source of information |
| Statement of responsibility | A different cartographer, author, illustrator, responsible corporate body, or other such responsible person | A difference in the form of a name |
| Edition | A difference in edition of the style: "Rev. ed.," "Newly illustrated ed.," "2nd ed.," "1st American ed.," and so forth | A difference in edition of the style: "1st paperback ed.," "2nd Random House ed.," and so forth |
| When one has the edition statement "1st ed." and the other has no edition statement or an edition statement in the above category | ||
| A difference in edition for foreign language material (especially Spanish), because a word that translates as "edition" can more often mean "printing" than "edition" | ||
| Projection | A difference in the projection (e.g. Mercator vs. Alber’s equal area) | |
| Scale | A difference in scale (e.g. 1:24,000 vs. 1:62,500) | An difference in estimated scale (e.g. ca. 1:25,000 vs. 1:24,000) |
| Type size | A significant difference in type size, such as: standard print vs. large print, "larger print"1 | |
| Publisher | A difference in publisher | |
| Language | A difference in language or included languages | |
| Dates | A difference in the publication or copyright date | A difference in the printing or distribution date, if there is no indication that this represents a difference in the content |
| Dimensions | A difference in height or width of more than 2 cm. For folded maps, only compare the unfolded height and width. | A difference in height or width of 2 cm or less. For folded maps, only compare the unfolded height and width. |
| Construction and Binding | A difference in construction such as board pages, plastic laminate pages, flaps, etc. | One is hardcover and the other is paperback or spiral-bound |
| Pagination | A difference in pagination of 10% or more | A difference in pagination of less than 10%, if there is no indication that this represents a difference in content rather than minor differences in type size, differences in where page breaks occur, or whether a final page is unnumbered |
| Content | A difference in the primary content, such as a difference in the coordinates of the area covered, in which maps are included, or in color vs. black & white | A difference in insignificant additional material, such as a brief, promotional foreword that has no appreciable content |
| A difference in accompanying material that is integral to the intended usage of the item in hand | A difference in accompanying material that is promotional or advertising in nature, seems to be intended as a free give-away, or which is otherwise not integral to the intended usage of the item in hand | |
| Series | A difference, addition, or removal of a series statement2 | |
| ISBN | A difference in ISBN | |
| Cover | A difference in the picture on the cover |
- Always make sure there is an edition statement in the local record indicating large print material, using "Large print ed." if there is not an edition statement on the item itself.
- When there is a new series, add a 500 note indicating the new series and a 490/8XX heading for the new series.