Difference between revisions of "When to use a new record"

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[[Category:Local practices]]
{{external|
{{external|
*[http://www.ala.org/alcts/sites/ala.org.alcts/files/content/resources/org/cat/differences07.pdf Differences Between, Changes Within (ALA)]
*[http://www.ala.org/alcts/sites/ala.org.alcts/files/content/resources/org/cat/differences07.pdf Differences Between, Changes Within (ALA)]
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*[https://www.oclc.org/en/events/cataloging-defensively.html Cataloging Defensively (Jay Weitz/OCLC)]
*[https://www.oclc.org/en/events/cataloging-defensively.html Cataloging Defensively (Jay Weitz/OCLC)]
}}
}}
In addition to OCLC guidelines
Follow OCLC guidelines for when to use a new record. In the CCS database, also apply the following:
 
;250
:A difference in edition statement alone, that indicates a difference in binding (e.g. “First paperback edition”) or does not otherwise indicate a difference in content, does '''not''' justify a new record.
 
;260/264
:A difference in publisher alone does '''not''' justify a new record.
 
;300{{subfield|a}}
:A difference in pagination of 10% or more justifies a new record.
 
;300{{subfield|b}}
:A difference in illustrations, including absence vs. presence or color vs. black & white, justifies a new record.
 
;300{{subfield|c}}
:A difference of more than 2 cm justifies a new record.


;Create a new record for books when the following occurs<nowiki>:</nowiki>
;340{{subfield|n}}
*A difference in illustrations, including the absence vs. presence, or color vs. black & white
:A significant difference in font size justifies a new record.
*A difference in edition
*A significant difference in font size
*A difference in pagination of 10% or more
*A difference in height or width of more than 2 cm, or
*A difference in significant content (e.g. readers guides, book club questions)
*Absence or presence of significant additional material (e.g. test preparation books with CD-ROMs)


;Create a new record for sound recordings and videorecordings when the following occurs<nowiki>:</nowiki>
;500
*A difference in sound (e.g. analog vs. stereo, sound vs. silent)
:A difference in aspect ratio justifies a new record.
*A difference in narrators of audiobooks
*A difference in format (e.g. widescreen vs. full screen, color vs. black & white), or
*A difference in lyrics (e.g. explicit vs. another version)


;511
:A difference in performers (e.g. audiobook narrator) justifies a new record.


When a library receives a copy that requires a new record according to these guidelines, that library may choose to attach it to an existing record. If this is done, the existing record must not be modified to reflect this nonstandard usage.


While it can be useful in the consortium to have “close enough” versions on the same local record, be aware that this may cause state or national problems with Interlibrary Loan. A library may request your copy via OCLC, but what is owned is not exactly what the patron wanted.
Additionally, any difference in significant content (e.g. explicit vs. edited lyrics, with vs. without special features, with vs. without reader’s guide) justifies a new record.


When in doubt, create a new record.
 
[[Category:Local practices]]
When in doubt, use a new record.  
 
 
==Local library exception==
When a library receives a copy that requires a new record according to these guidelines, that library may choose to attach it to an existing record instead. If this is done, the existing record must '''not''' be modified to reflect this nonstandard usage. (The library should be aware that this may cause state or national problems with interlibrary loan: a library may request your copy via OCLC, but what is owned is not exactly what the patron wanted.)

Revision as of 15:50, 16 June 2017

Follow OCLC guidelines for when to use a new record. In the CCS database, also apply the following:

250
A difference in edition statement alone, that indicates a difference in binding (e.g. “First paperback edition”) or does not otherwise indicate a difference in content, does not justify a new record.
260/264
A difference in publisher alone does not justify a new record.
300‡a
A difference in pagination of 10% or more justifies a new record.
300‡b
A difference in illustrations, including absence vs. presence or color vs. black & white, justifies a new record.
300‡c
A difference of more than 2 cm justifies a new record.
340‡n
A significant difference in font size justifies a new record.
500
A difference in aspect ratio justifies a new record.
511
A difference in performers (e.g. audiobook narrator) justifies a new record.


Additionally, any difference in significant content (e.g. explicit vs. edited lyrics, with vs. without special features, with vs. without reader’s guide) justifies a new record.


When in doubt, use a new record.


Local library exception

When a library receives a copy that requires a new record according to these guidelines, that library may choose to attach it to an existing record instead. If this is done, the existing record must not be modified to reflect this nonstandard usage. (The library should be aware that this may cause state or national problems with interlibrary loan: a library may request your copy via OCLC, but what is owned is not exactly what the patron wanted.)

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