Difference between revisions of "When to use a new record"
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*[http://www.ala.org/alcts/sites/ala.org.alcts/files/content/resources/org/cat/differences07.pdf Differences Between, Changes Within (ALA)] | *[http://www.ala.org/alcts/sites/ala.org.alcts/files/content/resources/org/cat/differences07.pdf Differences Between, Changes Within (ALA)] | ||
}} | }} | ||
Follow OCLC guidelines for when to use a new record, with these exceptions in the CCS database. | |||
==Books== | |||
For any of the following differences, use an existing record: | |||
;020/024/028 | |||
:Different standard numbers | |||
;250 | ;250 | ||
: | :Edition statement related to binding (e.g. First paperback edition) | ||
;300{{subfield|a}} | ;264{{subfield|b}} | ||
: | :Difference in publisher if in the same publishing house/group | ||
;264{{subfield|c}} | |||
:Difference in publication date of 1 year or less | |||
;300{{subfield|a}} | |||
:Difference in pagination of 10 pages or less | |||
;300{{subfield|c}} | |||
:Difference in size of 2 cm or less | |||
==Audio== | |||
For any of the following differences, use an existing record: | |||
;020/024/028 | |||
:Different standard numbers | |||
;250 | |||
:Edition statement related to packaging (e.g. Library edition) | |||
; | ;264{{subfield|b}} | ||
: | :Difference in publisher if in the same publishing house/group | ||
; | ;264{{subfield|c}} | ||
: | :Difference in publication date of 1 year or less | ||
;300{{subfield| | ;300{{subfield|a}} | ||
: | :Difference in playing time of 30 min. or less | ||
==Video== | |||
For any of the following differences, use an existing record: | |||
; | ;020/024/028 | ||
: | :Different standard numbers | ||
; | ;264{{subfield|b}} | ||
: | :Difference in publisher if in the same publishing house/group | ||
; | ;264{{subfield|c}} | ||
: | :Difference in publication date of 1 year or less | ||
; | ;300{{subfield|a}} | ||
: | :Difference in running time of 3 min. or less | ||
==eResources== | |||
A separate bibliographic record is needed for eContent that is provided by different vendors. For example, if the same eBook is available through Overdrive, Axis360, and cloudLibrary, there should be three separate bibliographic records, one for each vendor. | |||
==Examples== | |||
Examples of differences that require a new record in both OCLC and the CCS database: | |||
* | * new chapter, illustrations, introduction, foreword, afterword, postscript | ||
* reader’s guide, discussion questions, interview with the author | * reader’s guide, discussion questions, interview with the author | ||
* with vs. without special features | * with vs. without special features | ||
* video language options (soundtrack, subtitles, intertitles) | * video language options (soundtrack, subtitles, intertitles) | ||
* accompanying book vs. accompanying CD-ROM | * accompanying book vs. accompanying CD-ROM | ||
Examples of “insignificant” content that does not, by itself, justify a new record in either OCLC or the CCS database: | |||
Examples of “insignificant” content that does not, by itself, justify a new record: | |||
* brief, promotional foreword with no substantive content | * brief, promotional foreword with no substantive content | ||
* promotional excerpt from another work | * promotional excerpt from another work | ||
* accompanying material that is promotional or advertising in nature, or intended as a free give-away, or otherwise not integral to usage of the item | * accompanying material that is promotional or advertising in nature, or intended as a free give-away, or otherwise not integral to usage of the item | ||
When in doubt, use a new record. | When in doubt, use a new record. | ||
==When using an existing record== | |||
== | If according to the guidelines a new record is not justified for the item in hand, make the following additions in the existing record. Do '''not''' change the fixed field, 264, etc. solely to match the item in hand. However, any outright errors in the original record may be corrected. | ||
If according to the guidelines a new record is not justified for the item in hand, | |||
* Add applicable standard numbers (020, 024, 028) for the item in hand, with qualifiers. | * Add applicable standard numbers (020, 024, 028) for the item in hand, with qualifiers. | ||
* Add an explanatory 500 note if the difference between the record and the item in hand cannot be described sufficiently in an 02X qualifier. (Optionally, add such a note even if the difference is described sufficiently in the 02X.) | * Add an explanatory 500 note if the difference between the record and the item in hand cannot be described sufficiently in an 02X qualifier. (Optionally, add such a note even if the difference is described sufficiently in the 02X.) | ||
==Local library exception== | ==Local library exception== | ||
When a library receives a copy that requires a new record according to these guidelines, that library may choose to attach it to an existing record instead. If this is done, the existing record must '''not''' be modified to reflect this nonstandard usage. (The library should be aware that this may cause state or national problems with interlibrary loan: a library may request your copy via OCLC, but what is owned is not exactly what the patron wanted.) | When a library receives a copy that requires a new record according to these guidelines, that library may choose to attach it to an existing record instead. If this is done, the existing record must '''not''' be modified to reflect this nonstandard usage. (The library should be aware that this may cause state or national problems with interlibrary loan: a library may request your copy via OCLC, but what is owned is not exactly what the patron wanted.) | ||
Revision as of 17:40, 16 November 2018
Follow OCLC guidelines for when to use a new record, with these exceptions in the CCS database.
Books
For any of the following differences, use an existing record:
- 020/024/028
- Different standard numbers
- 250
- Edition statement related to binding (e.g. First paperback edition)
- 264‡b
- Difference in publisher if in the same publishing house/group
- 264‡c
- Difference in publication date of 1 year or less
- 300‡a
- Difference in pagination of 10 pages or less
- 300‡c
- Difference in size of 2 cm or less
Audio
For any of the following differences, use an existing record:
- 020/024/028
- Different standard numbers
- 250
- Edition statement related to packaging (e.g. Library edition)
- 264‡b
- Difference in publisher if in the same publishing house/group
- 264‡c
- Difference in publication date of 1 year or less
- 300‡a
- Difference in playing time of 30 min. or less
Video
For any of the following differences, use an existing record:
- 020/024/028
- Different standard numbers
- 264‡b
- Difference in publisher if in the same publishing house/group
- 264‡c
- Difference in publication date of 1 year or less
- 300‡a
- Difference in running time of 3 min. or less
eResources
A separate bibliographic record is needed for eContent that is provided by different vendors. For example, if the same eBook is available through Overdrive, Axis360, and cloudLibrary, there should be three separate bibliographic records, one for each vendor.
Examples
Examples of differences that require a new record in both OCLC and the CCS database:
- new chapter, illustrations, introduction, foreword, afterword, postscript
- reader’s guide, discussion questions, interview with the author
- with vs. without special features
- video language options (soundtrack, subtitles, intertitles)
- accompanying book vs. accompanying CD-ROM
Examples of “insignificant” content that does not, by itself, justify a new record in either OCLC or the CCS database:
- brief, promotional foreword with no substantive content
- promotional excerpt from another work
- accompanying material that is promotional or advertising in nature, or intended as a free give-away, or otherwise not integral to usage of the item
When in doubt, use a new record.
When using an existing record
If according to the guidelines a new record is not justified for the item in hand, make the following additions in the existing record. Do not change the fixed field, 264, etc. solely to match the item in hand. However, any outright errors in the original record may be corrected.
- Add applicable standard numbers (020, 024, 028) for the item in hand, with qualifiers.
- Add an explanatory 500 note if the difference between the record and the item in hand cannot be described sufficiently in an 02X qualifier. (Optionally, add such a note even if the difference is described sufficiently in the 02X.)
Local library exception
When a library receives a copy that requires a new record according to these guidelines, that library may choose to attach it to an existing record instead. If this is done, the existing record must not be modified to reflect this nonstandard usage. (The library should be aware that this may cause state or national problems with interlibrary loan: a library may request your copy via OCLC, but what is owned is not exactly what the patron wanted.)