Bibliographic input standards - Revision history

Ccsrfischer: /* Requirements for all Records */

2024-12-20T20:51:33Z

Requirements for all Records

← Older revision		Revision as of 20:51, 20 December 2024
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	===Requirements for all Records===		===Requirements for all Records===
	An accurate description of the material is required and should include enough information to distinguish one item from a similar item so that patrons can find the record they are looking for.		An accurate description of the material is required and should include enough information to distinguish one item from a similar item so that patrons can find the record they are looking for.
	Access points are vital so that the records can be found by patrons. ~~Recommended access~~ points include:		Access points are vital so that the records can be found by patrons. Access points include:
	*Creator headings that have been verified in the authority file		*Creator headings that have been verified in the authority file
	*Title headings and series headings		*Title headings and series headings

Ccsrfischer: /* Detailed Field Requirements */

2024-12-20T20:43:33Z

Detailed Field Requirements

← Older revision		Revision as of 20:43, 20 December 2024
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	\| 504 $a\|\|Supplementary Content - Bibliography & Index\|\|7.16\|\|CCS Core\|\|Informational. Only Core for books with bibliographies		\| 504 $a\|\|Supplementary Content - Bibliography & Index\|\|7.16\|\|CCS Core\|\|Informational. Only Core for books with bibliographies
	\|-		\|-
	\| Enhanced 505 $g $r $t or Basic 505 $a\|\|Related work; Comprehensive description\|\|25.1, 2.3.2.6.1\|\|CCS Recommended\|\|Enhanced 505 is Core for the list of materials on the [[Contents notes\|Contents note]] page. Basic 505 can be added to the items that do not require the enhanced 505. Core when the resource is a collection of 100 or fewer short stories, plays, literary collections, fairy tales, songs except for fake-books (whether text, notated music, or audio recordings), Supreme Court cases, or collective biographies, or is in the series “Representative American Speeches” or “Best American Essays” ; Needed for searching. NOTE: The character length is 3992 characters. Make a second 505 field when the data will be longer.		\| Enhanced 505 $g $r $t or Basic 505 $a\|\|Related work; Comprehensive description\|\|25.1, 2.3.2.6.1\|\|[[Contents notes\|CCS CORE for some materials]] / CCS Recommended for the other materials\|\|Enhanced 505 is Core for the list of materials on the [[Contents notes\|Contents note]] page. Basic 505 can be added to the items that do not require the enhanced 505. Core when the resource is a collection of 100 or fewer short stories, plays, literary collections, fairy tales, songs except for fake-books (whether text, notated music, or audio recordings), Supreme Court cases, or collective biographies, or is in the series “Representative American Speeches” or “Best American Essays” ; Needed for searching. NOTE: The character length is 3992 characters. Make a second 505 field when the data will be longer.
	\|-		\|-
	\| 508 $a\|\|Artistic and/or Technical Credit\|\|7.24\|\|CCS Core\|\|Core for video recordings. Needed for searching. Informational		\| 508 $a\|\|Artistic and/or Technical Credit\|\|7.24\|\|CCS Core\|\|Core for video recordings. Needed for searching. Informational

Ccsrfischer: /* Introduction */

2024-10-31T16:11:51Z

Introduction

← Older revision		Revision as of 16:11, 31 October 2024
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	==Introduction==		==Introduction==
	Purpose: These standards provide an overview of the content of the CCS database and what standards are followed when new records are added. Specific cataloging procedures for CCS are located on the Cataloger’s Wiki. These standards were developed based on the [https://~~www.~~railslibraries.~~info~~/system/files/~~Anyone/mtg/2018/2018-04~~-~~23/136196~~/~~RAILS~~%~~20Cataloging~~%~~20Working~~%~~20Group~~%~~20Recommendations~~.pdf recommendations of the RAILS Cataloging Working Group] (October 16, 2017).		Purpose: These standards provide an overview of the content of the CCS database and what standards are followed when new records are added. Specific cataloging procedures for CCS are located on the Cataloger’s Wiki. These standards were developed based on the [https://railslibraries.org/system/files/inline-images/Best%20Practices%20for%20Consortial%20Cataloging.pdf recommendations of the RAILS Cataloging Working Group] (October 16, 2017).

	Audience: This document is intended for a broad audience including library administrators, public services staff, technical services staff, and, library staff members outside of CCS.		Audience: This document is intended for a broad audience including library administrators, public services staff, technical services staff, and, library staff members outside of CCS.

Ccsrfischer: /* CCS On Order Bibliographic Record Input Standards */

2023-09-28T16:31:22Z

CCS On Order Bibliographic Record Input Standards

← Older revision		Revision as of 16:31, 28 September 2023
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	*Standard publisher numbers such as ISBN (for books), UPC (for AV)		*Standard publisher numbers such as ISBN (for books), UPC (for AV)
	*Creator / Author heading (if applicable)		*Creator / Author heading (if applicable)
	*Title (in capital letters if possible)		*Title (in capital letters if possible) NOTE: Videogame records should have the videogame platform from the 753 field in parentheses after the title. See [[Software, computer games, and videogames]] for an example.
	NOTE: Videogame records should have the videogame platform from the 753 field in parentheses after the title. See [[Software, computer games, and videogames]] for an example.
	*Format notes such as large print, video game format, abridged or unabridged audiobook, etc.		*Format notes such as large print, video game format, abridged or unabridged audiobook, etc.
	*Correct format (TOM) - It is recommended to use the template in the purchase order when manually creating a record in order to create a record with the correct type of material.		*Correct format (TOM) - It is recommended to use the template in the purchase order when manually creating a record in order to create a record with the correct type of material.

Ccsrfischer: /* CCS On Order Bibliographic Record Input Standards */

2023-09-28T16:30:32Z

CCS On Order Bibliographic Record Input Standards

← Older revision		Revision as of 16:30, 28 September 2023
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	*Creator / Author heading (if applicable)		*Creator / Author heading (if applicable)
	*Title (in capital letters if possible)		*Title (in capital letters if possible)
			NOTE: Videogame records should have the videogame platform from the 753 field in parentheses after the title. See [[Software, computer games, and videogames]] for an example.
	*Format notes such as large print, video game format, abridged or unabridged audiobook, etc.		*Format notes such as large print, video game format, abridged or unabridged audiobook, etc.
	*Correct format (TOM) - It is recommended to use the template in the purchase order when manually creating a record in order to create a record with the correct type of material.		*Correct format (TOM) - It is recommended to use the template in the purchase order when manually creating a record in order to create a record with the correct type of material.

Ccsrfischer: /* Detailed Field Requirements */

2023-02-06T22:07:35Z

Detailed Field Requirements

← Older revision		Revision as of 22:07, 6 February 2023
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	\| 504 $a\|\|Supplementary Content - Bibliography & Index\|\|7.16\|\|CCS Core\|\|Informational. Only Core for books with bibliographies		\| 504 $a\|\|Supplementary Content - Bibliography & Index\|\|7.16\|\|CCS Core\|\|Informational. Only Core for books with bibliographies
	\|-		\|-
	\| Enhanced 505 $g $r $t or Basic 505 $a\|\|Related work; Comprehensive description\|\|25.1, 2.3.2.6.1\|\|CCS Recommended\|\|Enhanced 505 is Core for the list of materials on the [[Contents notes\|Contents note]] page. Basic 505 can be added to the items that do not require the enhanced 505. Core when the resource is a collection of 100 or fewer short stories, plays, literary collections, fairy tales, songs except for fake-books (whether text, notated music, or audio recordings), Supreme Court cases, or collective biographies, or is in the series “Representative American Speeches” or “Best American Essays” ; Needed for searching		\| Enhanced 505 $g $r $t or Basic 505 $a\|\|Related work; Comprehensive description\|\|25.1, 2.3.2.6.1\|\|CCS Recommended\|\|Enhanced 505 is Core for the list of materials on the [[Contents notes\|Contents note]] page. Basic 505 can be added to the items that do not require the enhanced 505. Core when the resource is a collection of 100 or fewer short stories, plays, literary collections, fairy tales, songs except for fake-books (whether text, notated music, or audio recordings), Supreme Court cases, or collective biographies, or is in the series “Representative American Speeches” or “Best American Essays” ; Needed for searching. NOTE: The character length is 3992 characters. Make a second 505 field when the data will be longer.
	\|-		\|-
	\| 508 $a\|\|Artistic and/or Technical Credit\|\|7.24\|\|CCS Core\|\|Core for video recordings. Needed for searching. Informational		\| 508 $a\|\|Artistic and/or Technical Credit\|\|7.24\|\|CCS Core\|\|Core for video recordings. Needed for searching. Informational

Ccsrfischer: /* Database Management Policy */

2022-11-11T17:24:07Z

Database Management Policy

← Older revision		Revision as of 17:24, 11 November 2022
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	[[Category:Training]]		[[Category:Training]]
	[[Category:CCS]]		[[Category:CCS]]
	This page was approved on July 24, 2019 by Governing Board.		Revisions to this page were approved on November 9, 2022 by the Executive Committee. This page was approved on July 24, 2019 by Governing Board.

Ccsrfischer: /* Bibliographic Standards for Specific Formats */

2022-11-11T17:10:25Z

Bibliographic Standards for Specific Formats

← Older revision		Revision as of 17:10, 11 November 2022
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	'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.		'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.

	'''[[Non-English Language Materials\|Non-English Language Materials]]''': When cataloging ~~foreign~~ language materials, use English language cataloging records.		'''[[Non-English Language Materials\|Non-English Language Materials]]''': When cataloging Non-English language materials, use English language cataloging records.

	'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.		'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.

Ccsrfischer: /* Detailed Field Requirements */

2022-11-11T17:05:33Z

Detailed Field Requirements

← Older revision		Revision as of 17:05, 11 November 2022
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	\| 546 $a\|\|Language of Expression; Language of Content\|\|6.11, 7.12, 7.13\|\|CCS Core\|\|Informational. Only Core for multilingual and non-English material		\| 546 $a\|\|Language of Expression; Language of Content\|\|6.11, 7.12, 7.13\|\|CCS Core\|\|Informational. Only Core for multilingual and non-English material
	\|-		\|-
	\| 546 $b\|\|Script/Form of Notation\|\|7.13\|\|CCS Core\|\|Informational. Only Core when the language is commonly written in multiple scripts, or when the script is not the standard one for that language or the form of notation is out of the ordinary		\| 546 $b\|\|Script/Form of Notation\|\|7.13\|\|CCS Core\|\|Informational. Only Core when the language is commonly written in multiple scripts, or when the script is not the standard one for that language or the form of notation is out of the ordinary.
	\|-		\|-
	\| 586 $a\|\|Award\|\|7.28\|\|CCS Recommended\|\|Informational only for winners of specific awards (Caldecott Award, Monarch Award, Newbery Award, Rebecca Caudill Award, Bluestem Award, Pulitzer		\| 586 $a\|\|Award\|\|7.28\|\|CCS Recommended\|\|Informational only for winners of specific awards (Caldecott Award, Monarch Award, Newbery Award, Rebecca Caudill Award, Bluestem Award, Pulitzer
	Prize, National Book Award, Academy Award, Emmy Award, Tony Award, Grammy Award)		Prize, National Book Award, Academy Award, Emmy Award, Tony Award, Grammy Award).
	\|-		\|-
	\| 588 $a\|\|Note on Issue, Part, or Iteration used as the basis for Identification of the Resource\|\|2.17.13\|\|CCS Core\|\|Informational for catalogers. Only Core for continuing resources		\| 588 $a\|\|Note on Issue, Part, or Iteration used as the basis for Identification of the Resource\|\|2.17.13\|\|CCS Core\|\|Informational for catalogers. Only Core for continuing resources

Ccsrfischer: /* Bibliographic Standards for Specific Formats */

2022-11-11T16:58:10Z

Bibliographic Standards for Specific Formats

← Older revision		Revision as of 16:58, 11 November 2022
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	'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.		'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.

	'''[[Non-English ~~language materials~~\|Non-English ~~language materials~~]]''': When cataloging foreign language materials, use English language cataloging records.		'''[[Non-English Language Materials\|Non-English Language Materials]]''': When cataloging foreign language materials, use English language cataloging records.

	'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.		'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.

← Older revision		Revision as of 17:10, 11 November 2022
Line 38:		Line 38:
	'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.		'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.

	'''[[Non-English Language Materials\|Non-English Language Materials]]''': When cataloging ~~foreign~~ language materials, use English language cataloging records.		'''[[Non-English Language Materials\|Non-English Language Materials]]''': When cataloging Non-English language materials, use English language cataloging records.

	'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.		'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.

← Older revision		Revision as of 16:58, 11 November 2022
Line 38:		Line 38:
	'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.		'''[[Graphic novels\|Graphic Novels]]''': Graphic novels that are multi-volume and do not have individual titles should be cataloged on a monographic set bibliographic record. For each new volume, an ISBN should be added to the bibliographic record with a qualifier note of the volume number so that the record can be located by ISBN.

	'''[[Non-English ~~language materials~~\|Non-English ~~language materials~~]]''': When cataloging foreign language materials, use English language cataloging records.		'''[[Non-English Language Materials\|Non-English Language Materials]]''': When cataloging foreign language materials, use English language cataloging records.

	'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.		'''[[Unique local material\|Unique Local Material]]''': Unique local materials can include local government documents or Library of Things items. It is recommended that libraries catalog their local materials in OCLC whenever possible. Although the local materials may not be allowed to be loaned, researchers may discover materials of interest when they are cataloged in OCLC. Local records that have an OCLC number will have holdings set in OCLC. If a library does not want the holdings set, the OCLC number can be removed from the local record. The OCLC number should only be removed if all libraries with item records attached agree to have it removed. Refer to the Library of Things and Unique Local Material pages for guidelines on using local records. If it is not possible to catalog them in OCLC, it is still required to have records in the CCS catalog for these materials.