Merging Duplicate Records - Revision history

Ccsrfischer: /* Merging Records with Multivolume Set Records */

2025-06-24T15:26:12Z

Merging Records with Multivolume Set Records

← Older revision		Revision as of 15:26, 24 June 2025
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	When deciding if a title belongs on a multivolume set records, follow the guidelines on the page titled [[Multiple records vs. single records for series and sets\|Multiple records vs. single records for series and sets]]. When merging a record from a single record to a multivolume set record, the call number in the item records should be updated to have a volume number in the volume field that matches the appearance of the volume numbers of the other libraries’ volume designations.		When deciding if a title belongs on a multivolume set records, follow the guidelines on the page titled [[Multiple records vs. single records for series and sets\|Multiple records vs. single records for series and sets]]. When merging a record from a single record to a multivolume set record, the call number in the item records should be updated to have a volume number in the volume field that matches the appearance of the volume numbers of the other libraries’ volume designations.

			If you are merging a record for a single volume with a multivolume set, check the record of the individual volume for holds. You will need to manually place the hold on the multivolume record so that it selects the correct volume. If you don't do so, it will choose the first available copy of any volume.

	[[Category:Procedures]]		[[Category:Procedures]]

Ccsrfischer: /* General Guidelines */

2025-02-28T21:17:00Z

General Guidelines

← Older revision		Revision as of 21:17, 28 February 2025
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	*028		*028
	*490/8XX		*490/8XX
	*5XX tags, except for ~~521~~		*5XX tags, except for 526
	*6XX tags, except for 690 and 691		*6XX tags, except for 690 and 691
	*7XX		*7XX

Ccsrfischer: /* General Guidelines */

2025-02-28T21:12:06Z

General Guidelines

← Older revision		Revision as of 21:12, 28 February 2025
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	*024		*024
	*028		*028
	*~~505~~		*490/8XX
	*~~520~~		*5XX tags, except for 521
	*690/691 ~~fields that meet the approved criteria for [[Local subject headings\|local subject headings]]~~		*6XX tags, except for 690 and 691
	*~~949~~		*7XX

			NOTE: 526, 690, 691, and 949 tags are automatically added to the record that is retained. This may cause duplicate tags. Please check for duplicate tags and delete them.

	If a potential duplicate has ISBNs or other standard numbers that differ, check to see if the secondary duplicate has other duplicates that do not match your primary record. If these records are meant to be maintained as separate records, contact the assigned branch of the item records to verify which bibliographic record the item records should be attached to. If there are no additional duplicates, copy the additional standard numbers from the secondary to the primary record.		If a potential duplicate has ISBNs or other standard numbers that differ, check to see if the secondary duplicate has other duplicates that do not match your primary record. If these records are meant to be maintained as separate records, contact the assigned branch of the item records to verify which bibliographic record the item records should be attached to. If there are no additional duplicates, copy the additional standard numbers from the secondary to the primary record.

Ccsrfischer: /* General Guidelines */

2022-02-16T16:42:42Z

General Guidelines

← Older revision		Revision as of 16:42, 16 February 2022
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	*520		*520
	*690/691 fields that meet the approved criteria for [[Local subject headings\|local subject headings]]		*690/691 fields that meet the approved criteria for [[Local subject headings\|local subject headings]]
			*949

Ccsrfischer at 16:59, 28 January 2021

2021-01-28T16:59:13Z

← Older revision		Revision as of 16:59, 28 January 2021
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	~~{{draft}}~~
	__NOTOC__		__NOTOC__
	==General Guidelines==		==General Guidelines==

Ccsrfischer at 22:23, 4 November 2020

2020-11-04T22:23:56Z

← Older revision		Revision as of 22:23, 4 November 2020
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	==General Guidelines==		==General Guidelines==

	When deciding if you should merge two records, follow the guidelines on the page titled [[When to use a new record\|When to use a new record]].		When deciding if you should merge two records, follow the guidelines on the page titled [[When to use a new record\|When to use a new record]]. Retain the best quality record. Check the fields for discrepancies. If any are missing from the record that will be retained, copy data to be retained from the duplicate record into the primary record, including but not limited to:

	If a potential duplicate has ISBNs that differ, check to see if the secondary duplicate has other duplicates that do not match your primary record. If these records are meant to be maintained as separate records, contact the assigned branch of the item records to verify which record the ~~ISBNs~~ should be attached to. If there are no additional duplicates, copy the additional ~~ISBNs~~ from the secondary to the primary record. If an OCLC number is in two different records but the description should have a different OCLC number for the title, contact the assigned branch of the item to report the problem and ask them to use a different OCLC number for the title.		*020
			*024
			*028
			*505
			*520
			*690/691 fields that meet the approved criteria for [[Local subject headings\|local subject headings]]


			If a potential duplicate has ISBNs or other standard numbers that differ, check to see if the secondary duplicate has other duplicates that do not match your primary record. If these records are meant to be maintained as separate records, contact the assigned branch of the item records to verify which bibliographic record the item records should be attached to. If there are no additional duplicates, copy the additional standard numbers from the secondary to the primary record.

			If an OCLC number is in two different records but the description should have a different OCLC number for the title, contact the assigned branch of the item to report the problem and ask them to use a different OCLC number for the title.

	Other important information that needs to be verified includes:		Other important information that needs to be verified includes:

Ccsrfischer at 19:08, 4 November 2020

2020-11-04T19:08:16Z

← Older revision		Revision as of 19:08, 4 November 2020
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	When deciding if a title belongs on a multivolume set records, follow the guidelines on the page titled [[Multiple records vs. single records for series and sets\|Multiple records vs. single records for series and sets]]. When merging a record from a single record to a multivolume set record, the call number in the item records should be updated to have a volume number in the volume field that matches the appearance of the volume numbers of the other libraries’ volume designations.		When deciding if a title belongs on a multivolume set records, follow the guidelines on the page titled [[Multiple records vs. single records for series and sets\|Multiple records vs. single records for series and sets]]. When merging a record from a single record to a multivolume set record, the call number in the item records should be updated to have a volume number in the volume field that matches the appearance of the volume numbers of the other libraries’ volume designations.

			[[Category:Procedures]]

Ccsrfischer: /* General Guidelines */

2020-11-04T19:06:34Z

General Guidelines

← Older revision		Revision as of 19:06, 4 November 2020
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	Other important information that needs to be verified includes:		Other important information that needs to be verified includes:

	• Formats		*Formats.
	• If graphic novel records are for the same concatenated issues.		*If graphic novel records are for the same concatenated issues.
	• If there are special format notes or special supplement notes, such as for interviews or maps.		*If there are special format notes or special supplement notes, such as for interviews or maps.

	==Merging Records with Multivolume Set Records==		==Merging Records with Multivolume Set Records==

	When deciding if a title belongs on a multivolume set records, follow the guidelines on the page titled [[Multiple records vs. single records for series and sets\|Multiple records vs. single records for series and sets]]. When merging a record from a single record to a multivolume set record, the call number in the item records should be updated to have a volume number in the volume field that matches the appearance of the volume numbers of the other libraries’ volume designations.		When deciding if a title belongs on a multivolume set records, follow the guidelines on the page titled [[Multiple records vs. single records for series and sets\|Multiple records vs. single records for series and sets]]. When merging a record from a single record to a multivolume set record, the call number in the item records should be updated to have a volume number in the volume field that matches the appearance of the volume numbers of the other libraries’ volume designations.

Ccsrfischer at 19:05, 4 November 2020

2020-11-04T19:05:01Z

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 {{draft}}
 __NOTOC__
-When deciding if you should merge two records, follow the guidelines at
+When deciding if you should merge two records, follow the guidelines on the page titled [[When to use a new record|When to use a new record]].

Ccsrfischer: Created page with "{{draft}} NOTOC When deciding if you should merge two records, follow the guidelines at"

2020-11-04T18:59:38Z

Created page with "{{draft}} __NOTOC__ When deciding if you should merge two records, follow the guidelines at"

New page

{{draft}}
__NOTOC__

When deciding if you should merge two records, follow the guidelines at

Merging Duplicate Records - Revision history

Ccsrfischer: /* Merging Records with Multivolume Set Records */

Ccsrfischer: /* General Guidelines */

Ccsrfischer: /* General Guidelines */

Ccsrfischer: /* General Guidelines */

Ccsrfischer at 16:59, 28 January 2021

Ccsrfischer at 22:23, 4 November 2020

Ccsrfischer at 19:08, 4 November 2020

Ccsrfischer: /* General Guidelines */

Ccsrfischer at 19:05, 4 November 2020

Ccsrfischer: Created page with "{{draft}} __NOTOC__ When deciding if you should merge two records, follow the guidelines at"

Ccsrfischer: Created page with "{{draft}} NOTOC When deciding if you should merge two records, follow the guidelines at"