Multivolume call numbers - Revision history

Ccsrfischer: /* Volumes in On Order Item Records */

2025-10-07T17:12:42Z

Volumes in On Order Item Records

← Older revision		Revision as of 17:12, 7 October 2025
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	==Volumes in On Order Item Records==		==Volumes in On Order Item Records==
	~~If an item is part of a multi-volume set and linked to a multi-volume set bibliographic record, staff~~ are required to add a volume number to the on order item record at the time of order if ~~the~~ volume number is identifiable on the vendor's website or in the bibliographic record. Staff are not required to research the information if it is not clearly available. Staff should review the format of the other item records to match that format in order to facilitate holds. For example, if volume 2 is being ordered and volume 1 appears as v. 1 in an item record, volume 2 should be v. 2. If the format of the volume is still unknown and not in other item records, the format in the on order item record does not need to correctly reflect how it will appear on the item. When the item arrives at the library, staff need to update the item record to correct the volume according to the guidelines on this page. If staff need to correct the volume in the item record, please check the holds queue for holds placed on the volume in its previous format. Transfer the hold to the same bibliographic record for the multivolume set and select the volume that the hold should be placed on.<ref name="acqin202509">ACQ, September 2025</ref>		Staff are required to add a volume number to the on order item record at the time of order if:

			* The item is part of a multivolume set and linked to a multivolume set bibliographic record.
			* The volume number is identifiable on the vendor's website or in the bibliographic record.

			Staff are not required to research the information if it is not clearly available.

			The following issues should be considered when adding a volume to item records at the time it is ordered:
			* Staff should review the format of the other item records to match that format in order to facilitate holds. For example, if volume 2 is being ordered and volume 1 appears as v. 1 in an item record, volume 2 should be v. 2.
			* If the format of the volume is still unknown and not in other item records, the format in the on order item record does not need to correctly reflect how it will appear on the item.
			* When the item arrives at the library, staff need to update the item record to correct the volume according to the guidelines on this page.
			* If staff need to correct the volume in the item record, please check the holds queue for holds placed on the volume in its previous format. [https://www.ccslib.org/training/transferring-holds-requests-leap Transfer] the hold to the same bibliographic record for the multivolume set and select the volume that the hold should be placed on.<ref name="acqin202509">ACQ, September 2025</ref>

	==References==		==References==

Ccsrfischer: /* Volumes in On Order Item Records */

2025-10-03T16:38:52Z

Volumes in On Order Item Records

← Older revision		Revision as of 16:38, 3 October 2025
Line 108:		Line 108:

	==Volumes in On Order Item Records==		==Volumes in On Order Item Records==
	If an item is part of a multi-volume set and linked to a multi-volume set bibliographic record, staff are required to add a volume number to the on order item record at the time of order if the volume number is identifiable on the vendor's website or in the bibliographic record. Staff are not required to research the information if it is not clearly available. ~~The~~ format in the on order item record does not need to correctly reflect how it will appear on the item. When the item arrives at the library, staff need to update the item record to correct the volume according to the guidelines on the ~~page~~.<ref name="acqin202509">ACQ, September 2025</ref>		If an item is part of a multi-volume set and linked to a multi-volume set bibliographic record, staff are required to add a volume number to the on order item record at the time of order if the volume number is identifiable on the vendor's website or in the bibliographic record. Staff are not required to research the information if it is not clearly available. Staff should review the format of the other item records to match that format in order to facilitate holds. For example, if volume 2 is being ordered and volume 1 appears as v. 1 in an item record, volume 2 should be v. 2. If the format of the volume is still unknown and not in other item records, the format in the on order item record does not need to correctly reflect how it will appear on the item. When the item arrives at the library, staff need to update the item record to correct the volume according to the guidelines on this page. If staff need to correct the volume in the item record, please check the holds queue for holds placed on the volume in its previous format. Transfer the hold to the same bibliographic record for the multivolume set and select the volume that the hold should be placed on.<ref name="acqin202509">ACQ, September 2025</ref>

	==References==		==References==
	<references />		<references />

Ccsrfischer at 21:52, 19 September 2025

2025-09-19T21:52:48Z

← Older revision		Revision as of 21:52, 19 September 2025
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	Be sure to update the call number's volume field if accompanying material changes (e.g. is lost, broken, stolen). It can also be helpful to explain the change in a note. Providing specific information regarding accompanying material in the item record facilitates interlibrary loan requests and helps patrons and staff identify and select resources.<ref name="catmin200108">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2001/catmin0108.doc Catalogers, August 1, 2001]</ref>		Be sure to update the call number's volume field if accompanying material changes (e.g. is lost, broken, stolen). It can also be helpful to explain the change in a note. Providing specific information regarding accompanying material in the item record facilitates interlibrary loan requests and helps patrons and staff identify and select resources.<ref name="catmin200108">[http://www.ccs.nsls.lib.il.us/ccs/minutes/cat/2001/catmin0108.doc Catalogers, August 1, 2001]</ref>

			==Volumes in On Order Item Records==
			If an item is part of a multi-volume set and linked to a multi-volume set bibliographic record, staff are required to add a volume number to the on order item record at the time of order if the volume number is identifiable on the vendor's website or in the bibliographic record. Staff are not required to research the information if it is not clearly available. The format in the on order item record does not need to correctly reflect how it will appear on the item. When the item arrives at the library, staff need to update the item record to correct the volume according to the guidelines on the page.<ref name="acqin202509">ACQ, September 2025</ref>
	==References==		==References==
	<references />		<references />

Ccsrfischer at 22:05, 19 February 2025

2025-02-19T22:05:00Z

← Older revision		Revision as of 22:05, 19 February 2025
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	: Vol. 1 and v. 1 do not match (different text)</tt>		: Vol. 1 and v. 1 do not match (different text)</tt>

	If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. If library staff are overlaying an on-order record for a multivolume set record with a final record, staff can add the v. 1 to the volume field for all libraries if there is no doubt that it could be a different volume. Please do not change text in the suffix field that is supposed to stay in the suffix. After correcting the volume field, please contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].		If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. If library staff are overlaying an on-order record for a multivolume set record with a final record, staff can add the v. 1 to the volume field for all libraries if there is no doubt that it could be a different volume. Please do not change text in the suffix field that is supposed to stay in the suffix of records that belong to other libraries. After correcting the volume field, please contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].

	==General principles==		==General principles==

Ccsrfischer at 21:57, 19 February 2025

2025-02-19T21:57:53Z

← Older revision		Revision as of 21:57, 19 February 2025
Line 15:		Line 15:
	: Vol. 1 and v. 1 do not match (different text)</tt>		: Vol. 1 and v. 1 do not match (different text)</tt>

	If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. If library staff are overlaying ~~a final~~ record for a multivolume set record, staff can add the v. 1 to the volume field for all libraries if there is no doubt that it could be a different volume. Please do not change text in the suffix field that is supposed to stay in the suffix. After correcting the volume field, please contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].		If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. If library staff are overlaying an on-order record for a multivolume set record with a final record, staff can add the v. 1 to the volume field for all libraries if there is no doubt that it could be a different volume. Please do not change text in the suffix field that is supposed to stay in the suffix. After correcting the volume field, please contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].

	==General principles==		==General principles==

Ccsrfischer: /* Background */

2025-02-19T21:47:58Z

Background

← Older revision		Revision as of 21:47, 19 February 2025
Line 15:		Line 15:
	: Vol. 1 and v. 1 do not match (different text)</tt>		: Vol. 1 and v. 1 do not match (different text)</tt>

	If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. After correcting ~~this~~ field, ~~they must~~ contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].		If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. If library staff are overlaying a final record for a multivolume set record, staff can add the v. 1 to the volume field for all libraries if there is no doubt that it could be a different volume. Please do not change text in the suffix field that is supposed to stay in the suffix. After correcting the volume field, please contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].

	==General principles==		==General principles==

Ccsrfischer: /* Background */

2025-01-28T15:17:25Z

Background

← Older revision		Revision as of 15:17, 28 January 2025
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	Any variation in the text of the volume field of call numbers on the same bibliographic record (space/no space, punctuation, extra text, etc.) will cause the system to assume that the call numbers represent different volumes. However, case does not matter in this field. For example:		Any variation in the text of the volume field of call numbers on the same bibliographic record (space/no space, punctuation, extra text, etc.) will cause the system to assume that the call numbers represent different volumes. However, case does not matter in this field. For example:

	: <tt>V. 1 and v. are a match <br>		: <tt>V. 1 and v. 1 are a match <br>
	: Vol. 1 and vol. 1 are a match<br>		: Vol. 1 and vol. 1 are a match<br>
	: Vol 1 and Vol. 1 do not match (punctuation)<br>		: Vol 1 and Vol. 1 do not match (punctuation)<br>

Ccsrfischer: /* Background */

2023-02-15T19:38:58Z

Background

← Older revision		Revision as of 19:38, 15 February 2023
Line 9:		Line 9:
	Any variation in the text of the volume field of call numbers on the same bibliographic record (space/no space, punctuation, extra text, etc.) will cause the system to assume that the call numbers represent different volumes. However, case does not matter in this field. For example:		Any variation in the text of the volume field of call numbers on the same bibliographic record (space/no space, punctuation, extra text, etc.) will cause the system to assume that the call numbers represent different volumes. However, case does not matter in this field. For example:

	: <tt>Vol. 1 and vol. 1 are a match<br>		: <tt>V. 1 and v. are a match <br>
			: Vol. 1 and vol. 1 are a match<br>
	: Vol 1 and Vol. 1 do not match (punctuation)<br>		: Vol 1 and Vol. 1 do not match (punctuation)<br>
	: Vol.1 and Vol. 1 do not match (space)<br>		: Vol.1 and Vol. 1 do not match (space)<br>

Ccsrfischer: /* Background */

2022-08-03T18:32:20Z

Background

← Older revision		Revision as of 18:32, 3 August 2022
Line 14:		Line 14:
	: Vol. 1 and v. 1 do not match (different text)</tt>		: Vol. 1 and v. 1 do not match (different text)</tt>

	If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. After correcting this field, they must contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page].		If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. After correcting this field, they must contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page]. For additional information on communicating issues to libraries, see [[Effective communication protocols]].

	==General principles==		==General principles==

Ccsrfischer: /* Background */

2022-08-03T18:28:29Z

Background

← Older revision		Revision as of 18:28, 3 August 2022
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	: Vol.1 and Vol. 1 do not match (space)<br>		: Vol.1 and Vol. 1 do not match (space)<br>
	: Vol. 1 and v. 1 do not match (different text)</tt>		: Vol. 1 and v. 1 do not match (different text)</tt>

			If library staff discover that other libraries' item records have volumes that do not match the dominant pattern, the individual can correct the volume designation in the item records for the other libraries. After correcting this field, they must contact the library to inform them that the change has been made. Department email addresses can be found on the [https://www.ccslib.org/training/technical-services-department-information Technical Services Department Information page].

	==General principles==		==General principles==