Difference between revisions of "Contents notes"

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(Moved the more/less than 100 guideline after the Rules, per Carol Pinson; also expanded definition to be inclusive of other formats)
 
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{{external|*{{BF&S|505}}
[[Category:Notes]]
* [http://www.loc.gov/marc/bibliographic/bd505.html LC MARC]
[[Category:Local practices]]
}}
'''Contents notes''' (field 505) provide additional access to individual works in collections, such as to individual short stories in books or to individual songs in sound recordings. Catalogers are recommended, but not required, to use enhanced contents notes. See [http://www.oclc.org/bibformats/en/5xx/505.shtm Bibliographic Standards and Formats] for examples.  If you are adding or enhancing a contents note in the CCS database, it is also good practice to do the same with the OCLC record in Connexion, to benefit users internationally. OCLC users with Full cataloging authorization are able to do this without Enhance authorization.
 
Add and enhance '''contents notes''' whenever possible to improve patron access. Basic 505 can be added to the items that do not require the enhanced 505. NOTE: The character length is 3992 characters. Make a second 505 field when the data will be longer.
==Rules==
 
<ol style="list-style-type:upper-alpha; font-weight:bold;">
;<nowiki>Enhanced contents notes are required for the following if there are 100 or fewer in the collection:</nowiki>:
<li>Contents notes are required (across all formats) for the following:</li>
*Short story collections by multiple authors
  <ol style="font-weight: normal;">
*Collections of plays
  <li>Short stories</li>
*Literary collections (two or more forms of literature)
  <li>Plays</li>
*Collections of fairy tales
  <li>Literary collections (two or more forms of literature)</li>
*Song titles in sheet music
  <li>Fairy tales</li>
*Song titles in Music CDs
  <li>Songs</li>
*Supreme Court cases
  <li>Supreme Court cases</li>
*Collective biographies
  <li>Collective biographies</li>
*Series titled “Representative American Speeches” and “Best American Essays”
  </ol>
<li>Contents notes are not required for the following:</li>
  <ol style="font-weight: normal;">
  <li>Poetry</li>
  <li>Speeches ''(EXCEPTION: Representative American Speeches)''</li>
  <li>Essays ''(EXCEPTION: Best American Essays)''</li>
  <li>Excerpts</li>
  <li>Complete works</li>
  <li>Myths</li>
  <li>Fake-books (Type of score)</li>
  <li>Encyclopedic reference works</li>
  <li>Miscellaneous writings— quotations, letters, anecdotes</li>
  <li>Chapter headings</li>
  </ol>
</ol>


==Special considerations==
;Contents notes are not required for the following:
Complete contents notes (first indicator "0") are required for works containing 100 or fewer titles, but are optional for works with more than 100 titles.
*Poetry
*Speeches ''(EXCEPTION: Representative American Speeches)'' 
*Essays ''(EXCEPTION: Best American Essays)'' 
*Excerpts
*Complete works
*Myths
*Fake-books 
*Encyclopedic reference works
*Miscellaneous writings— quotations, letters, anecdotes
*Chapter headings


Serial titles new to the CCS database that:
== OCLC Connexion Macro for Enhancing the 505 ==
* Fall into category A or the exceptions to category B, and
You can use a macro in OCLC Connexion to enhance the 505. This macro adds in the appropriate subfields to the 505 tag. This macro is in the ''NikAdds'' macro book. To enhance the 505, run the macro called ''Joels505''. To install the macro, download the macro file that corresponds with you version of Connexion. At this time, there is only a macro book for OCLC Connexion v. 2.63.  
* Have 100 or fewer items per volume to list in a contents note, and
* Are published less often than quarterly
should be cataloged as monographs with contents notes. Changed serial titles requiring new records in the CCS database are considered "new" titles. Imported records must comply with these guidelines.


==Indexing==
[https://ccsliborg.sharepoint.com/:f:/s/CCSTraining/EuBGHj_jQm1HoU2cI-NGUYIByXPFepcutSR7dADhL8taYw?e=nf6KQ7 NikAdds for Connexion v. 2.63]
Basic contents notes are indexed only in the general keyword index.


Enhanced contents notes are indexed in both the general keyword index and in the appropriate specific keyword indexes: &Dagger;t in the title keyword index and &Dagger;r in the author keyword index.


==References==
[[Category:Notes]]
See AACR2 Revised edition for further explanation of contents notes for each format.
[[Category:Local practices]]
# Books (2.7B18)
[[Category:National practices]]
# Sound recording (6.7B18)
# Scores (5.7B18) ''(OMIT FAKE-BOOKS)''
# Videocassettes (8.7B18)
# Computer software (9.7B18)
# Serials (12.7B18)

Latest revision as of 15:16, 9 June 2025

Add and enhance contents notes whenever possible to improve patron access. Basic 505 can be added to the items that do not require the enhanced 505. NOTE: The character length is 3992 characters. Make a second 505 field when the data will be longer.

Enhanced contents notes are required for the following if there are 100 or fewer in the collection:
  • Short story collections by multiple authors
  • Collections of plays
  • Literary collections (two or more forms of literature)
  • Collections of fairy tales
  • Song titles in sheet music
  • Song titles in Music CDs
  • Supreme Court cases
  • Collective biographies
  • Series titled “Representative American Speeches” and “Best American Essays”
Contents notes are not required for the following
  • Poetry
  • Speeches (EXCEPTION: Representative American Speeches)
  • Essays (EXCEPTION: Best American Essays)
  • Excerpts
  • Complete works
  • Myths
  • Fake-books
  • Encyclopedic reference works
  • Miscellaneous writings— quotations, letters, anecdotes
  • Chapter headings

OCLC Connexion Macro for Enhancing the 505

You can use a macro in OCLC Connexion to enhance the 505. This macro adds in the appropriate subfields to the 505 tag. This macro is in the NikAdds macro book. To enhance the 505, run the macro called Joels505. To install the macro, download the macro file that corresponds with you version of Connexion. At this time, there is only a macro book for OCLC Connexion v. 2.63.

NikAdds for Connexion v. 2.63

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