Difference between revisions of "Electronic location and access"

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The 856 tag in a catalog record is called “Electronic Location and Access” and contains the information required to locate an electronic item, usually consisting of a URL (Uniform Resource Locator).  For complete standards on this tag see [http://www.oclc.org/bibformats/en/8xx/856.shtm OCLC Bibliographic Formats and Standards].
[[Category:Local practices]]
{{External|
* [https://www.oclc.org/bibformats/en/8xx/856.html Bib Formats and Standards (856)]
* [http://www.loc.gov/marc/bibliographic/bd856.html MARC 21 Format (856)]
}}


== Add or retain URLs in non-electronic-resource that: ==
The 856 field, '''Electronic Location and Access''', contains information required to locate and/or access an electronic item, usually a URL (Uniform Resource Locator).


*   '''''reproduce''''' the cataloged work or the information in it
Add/Retain:
*   '''''relate''''' directly to the cataloged work
* URLs for a reproduction of the cataloged work or the information in it
*   '''''refer''''' the user to additional information on the subject of the cataloged work
* URLs for resources that relate directly to the resource cataloged
* URLs for vendors that other CCS libraries use


== Be sure... ==
Delete:
 
* URLs for cover images (with the exception of cover images that are allowed for unique local material), excerpts, tables of contents,
*   that the information is current and that the relationship between the material and the URL is direct (sample pages, publisher’s description, table of contents, etc.)
* URLs for non-CCS libraries
*    that the 856 contains at least a subfield u—what the URL checker (the automated application that checks the validity of a URL) must find.
* URLs for vendors no CCS library uses
*    that the text string is valid. Sometimes it is changed during downloading or storing of the record (a space is added or the line wrap causes a necessary part of the string to be dropped from the hyperlink.)
* links to commercial propaganda, advertising, pages for popular CDs or movies
*    that the hyperlink does not send the user to commercial propaganda—virtually free advertising for the publisher or producer
 
== DO... ==
 
*  make a judgment of the value of the URL to the user
*  see that the URL works
*  make sure the URL is in subfield u
*  double check that there are NO spaces in the string
*  learn what the 856 indicators mean
*  learn what the 856 subfields mean
 
== DON'T... ==
 
*  allow a URL into a CCS record that does not give the end user added value
*  allow the publisher or production company to get free advertising at our expense
*  allow URLs that point to a page for the popular CD or movie—they are invariably short-lived
*  allow email addresses in 856 tags
 
==URLs in records for electronic resources==
Locally:
* Delete URLs for cover images, excerpts, and tables of contents
* Delete URLs for non-CCS libraries
* Delete URLs for vendors no CCS library uses
* Delete format-specific URLs in favor of adding a single URL for all formats
* Retain URLs for vendors that other CCS libraries '''do''' use

Latest revision as of 21:20, 21 August 2026

The 856 field, Electronic Location and Access, contains information required to locate and/or access an electronic item, usually a URL (Uniform Resource Locator).

Add/Retain:

  • URLs for a reproduction of the cataloged work or the information in it
  • URLs for resources that relate directly to the resource cataloged
  • URLs for vendors that other CCS libraries use

Delete:

  • URLs for cover images (with the exception of cover images that are allowed for unique local material), excerpts, tables of contents,
  • URLs for non-CCS libraries
  • URLs for vendors no CCS library uses
  • links to commercial propaganda, advertising, pages for popular CDs or movies
Retrieved from "https://www.ccslib.org/Catalogers/index.php?title=Electronic_location_and_access&oldid=5524"