Local practices summary

The following table summarizes the main local CCS practices that are at variance with national standards. See the Local practices category for more links.

Record creation rules

CCS Practice	Reason
When to create a new record in the local catalog	Group minor variants and split versions with major differences to facilitate searching and placing holds
Local rules on when to catalog a series or set as a single record or as multiple records for each part	Facilitates OPAC searching
When possible, do not create new records when material accompanying test preparation books varies	Facilitates OPAC searching

Rules for specific fields

MARC field / subfield	CCS Practice	Example	Reason
049	Include your library's OCLC holding code when cataloging or editing a record	049 GK8A 049 GK8A‡aGO6A	Track cataloging responsibility
245 ‡h	For AACR2 records: Add (CD), (Cassette), or (Disc) after GMD, unless equivalent fields are present	Swan lake [sound recording (CD)]	Facilitates OPAC searching & record identification
245 ‡h	For AACR2 records: Add (VHS), (DVD), or (Blu-ray) after GMD, unless equivalent fields are present	Gone with the wind [videorecording (DVD)]	Facilitates OPAC searching & record identification
245 ‡h	For AACR2 records: Add (CD-ROM), (DVD-ROM), (Blu-ray DVD-ROM), or the video game platform after GMD for interactive multimedia, video games, or software, unless equivalent fields are present	Jeopardy! [electronic resource (CD-ROM)] Family tree maker [electronic resource (CD-ROM)] Prince of Persia [electronic resource (PlayStation 3)]	Facilitates OPAC searching & record identification
250	Large print books: Add a bracketed edition statement for items that lack one	[Large print ed.]. [Large print edition].	Facilitates OPAC searching & record identification
250	Combo packs: Add a bracketed edition statement indicating which parts are included on the record	[Blu-ray-only version]. [Blu-ray + DVD combo pack].	Facilitates OPAC searching & record identification
300 ‡a	Include a page count instead of using "1 v. (unpaged)" for children's books	[32] p. 32 unnumbered pages	Requested by public services
300 ‡b	Sound recordings: Add encoding format and/or type of recording, if not present	‡bCD audio, digital ‡banalog	Facilitates OPAC searching & record identification
500	Add Enhanced CD for enhanced CDs	500 Enhanced CD.	Facilitates OPAC searching
520	Include summaries for children's materials, videos, audio books		Facilitates OPAC searching
538	Video recordings: Add technical details if not present in another 5XX field	538 DVD; 5.1 Dolby digital; NTSC; region 1.	Facilitates OPAC searching & record identification
586	Include awards notes for the winners of certain awards	586 Caldecott Medal, 1979. 586 Academy Award for Best Picture, 2006.	Facilitates OPAC searching
650	Assign character headings at first appearance for adult works of fiction		Improves access to popular characters
650	Assign local subject subdivisions to works for language self-instruction	‡vJuvenile sound recordings for English speakers.	Requested by public services
655	Assign genre heading Anonymous writings to works specifically noted as anonymous.	655 0 Anonymous writings.	Provides access point for obsolete name heading, Anonymous.
655	Assign local genre headings for works in a foreign language.	655 7 Russian language materials.‡2local	Requested by public services
691	Subject headings for local authors	691 Lake Forest (Ill.)‡xAuthors.	Requested by public services
945	Include a 945 field in records that should not have holdings updated in WorldCat	945 ‡bOCLC DO NOT SET	Required by TMQ